6/6/2006 ACNA-MAC Annual Meeting Minutes
Monday, June 26, 2006
ACNA/MAC Minutes
Annual Meeting
The quarterly business meeting of the Audi Club North
Audi Mobile Museum 2007:
Secretary, ACNA/MAC
Treasurer Change - effective 18 May 2006
Thursday, May 18, 2006
Effective 18 May 2006, Drew Nurenberg has assumed the position of Treasurer, ACNA-MAC. Drew replaces Bob Brown who was instrumental in a number of positive changes in the ACNA-MAC's finances over the past year. Drew will fulfill Bob's remaining term as Treasurer which is until June 2007.
The ACNA-MAC Board thanks Bob and wishes him well. The ACNA-MAC Board also welcomes Drew to his new position.
Dan Jackson - President
Alex Green - Vice-President
Andrea Holland - Secretary
The ACNA-MAC Board thanks Bob and wishes him well. The ACNA-MAC Board also welcomes Drew to his new position.
Dan Jackson - President
Alex Green - Vice-President
Andrea Holland - Secretary
3/7/2006 ACNA-MAC Business Meeting Minutes
Tuesday, March 14, 2006
ACNA/MAC Minutes
Quarterly Business Meeting
March 7, 2006
The quarterly business meeting of the Audi Club North America/Mid Atlantic Chapter was called to order at 7:00 PM at the Kildare’s Restaurant by President Dan Jackson.
Attendees: Dan Jackson, Alex Green, Drew Nurenberg, Andrea Holland, Carl Holland
A motion was made and seconded to waive the reading of the minutes of the last business meeting. The motion was passed.
Because Treasurer, Bob Brown was unable to attend the meeting, it was moved and seconded to waive the reading of the financial report. Note – per an email from Bob, there have been no expenditures or charges from the last Business Meeting. The motion was passed.
Old Business:
Calendar Discussion:
Timing of the Late Fall Run was discussed since it is only one month following the Oktoberfest Run. It was reported that the event had been moved forward from December with a dinner following because participants complained of having to finish the run in the dark. After discussion, it was moved and seconded to hold the run on December 10; however, scheduling it earlier culminating with a brunch instead of a dinner.
Participation in the Radnor Concours was discussed. Drew said that last year, no one contacted him with interest in participating. It was voted to remove this event from the calendar. Alex will investigate an indoor carting event as a possible substitution.
The calendar was adjusted as described.
New Business:
Audi Mobile Museum 2006:
Dan reported that our registration is on track with last year. He also reported that Audi World has decided to make this one of their national events.
The issue of the two tents for this event was discussed. The officers decided that, even if we don’t get the fifty registrants necessary to qualify to receive two free tents, we will use $150 of Treasury money, if necessary, to guarantee that we have two tents.
Grouping cars by model and year was discussed. It was decided that we want to try to do this on Saturday. Dan asked Drew and Carl to be on hand to help the officers with the vehicle positioning.
Elections in May:
Both the President and Secretary positions will be up for election in May. Discussion was held regarding recruiting new blood for the leadership roles. Dan indicated that he would be willing to serve as chairman of an events committee but explained that he is most interested in working on attracting sponsorships for the Club.
ACNA/MAC Website:
Dan expressed a feeling that our URL is too long and is making it difficult for people to visit and use the site. He expressed the opinion that it might be time for ACNA/MAC to register its own domain—ACNA-MAC.org or ACNA-MAC.com. (Apparently both are available.) Alex reported that discussions with the National organization had indicated that they would still be able to link to our site. Dan reported that other chapters currently do this.
Carl mentioned a company—123inter.net—that handles domain registration and hosting. Drew mentioned experience using godaddy.com. Carl, Alex and Drew agreed to investigate these sources and report back with costs.
Alan Gochin had been suggested previously as webmaster and apparently has agreed. Alex to discuss with Alan and confirm.
Dan hopes to have the new site up and running before Carlisle. Dan suggested that the chapter should commit no more than $150/year for the domain registration and hosting. Worst case, we would have to ask National to cover the cost if the chapter was unable. If the annual cost is more than $150, then further discussion will be needed before proceeding.
Dan indicated that he felt that he would be able to get sponsors—APR, AWE, Holberts, etc.—who would be able to cover the cost of the website. Carl asked if sponsors would be permitted to have more than just there logos on our website. It was agreed that there should be at least links back to sponsors sites. Dan noted that the ACNA/MAC currently provides links to event sponsors on the website. Alex to discuss with Alan.
ACNA Tradition:
Richard Kleinberger, Kirstin Shut and Dan Jackson are forming an overlay special interest group called ACNA-Tradition. More information can be found on the ACNA website such as the link to the NSU resource site. This new special interest group plans to embrace Carlisle as their East Coast national event. The ACNA/MAC leadership team agreed to support this endeavor as long as there is no cost involved. It was agreed that this might be of great interest to our membership and possibly attract new members.
Monthly Conference Calls by National:
National has started holding monthly conference calls with one representative of each chapter invited to participate. The purpose is to make the local chapters more aware of what National is doing as well as to share information between chapters.
Dan has been the ACNA/MAC representative. He gave a brief rundown on subjects covered. Such things as the proliferation of local message boards, the fact that National has not made a commitment to Audi World and questions like: “Where does the member’s $40 membership go?” (All fees go to National – not to chapters, unless on request.)
Location of Monthly GTGs:
Dan is of the opinion that changing the location of the monthly GTGs every quarter hasn’t worked. The officers decided that the business meetings will continue at Kildare’s, but that the monthly GTGs will return to Chili’s.
Audi License Plates:
Drew reported that some states now have Audi Club license plates. Drew agreed to look into requirements in Pennsylvania and report back to the board. It is thought that we must substantiate that we are a 501T3 non-profit organization and must guarantee sales of at least 300 license plates at a $25 premium fee per plate. Dan pointed out that Bob Brown has ACNA-MAC recognized by the IRS as a non-profit organization but that we still need to obtain the necessary documentation from National.
The next quarterly business meeting is scheduled for June 6, 2006.
The meeting was adjourned at 9:00.
________________________________
Andrea Holland
Secretary, ACNA/MAC
Quarterly Business Meeting
March 7, 2006
The quarterly business meeting of the Audi Club North America/Mid Atlantic Chapter was called to order at 7:00 PM at the Kildare’s Restaurant by President Dan Jackson.
Attendees: Dan Jackson, Alex Green, Drew Nurenberg, Andrea Holland, Carl Holland
A motion was made and seconded to waive the reading of the minutes of the last business meeting. The motion was passed.
Because Treasurer, Bob Brown was unable to attend the meeting, it was moved and seconded to waive the reading of the financial report. Note – per an email from Bob, there have been no expenditures or charges from the last Business Meeting. The motion was passed.
Old Business:
Calendar Discussion:
Timing of the Late Fall Run was discussed since it is only one month following the Oktoberfest Run. It was reported that the event had been moved forward from December with a dinner following because participants complained of having to finish the run in the dark. After discussion, it was moved and seconded to hold the run on December 10; however, scheduling it earlier culminating with a brunch instead of a dinner.
Participation in the Radnor Concours was discussed. Drew said that last year, no one contacted him with interest in participating. It was voted to remove this event from the calendar. Alex will investigate an indoor carting event as a possible substitution.
The calendar was adjusted as described.
New Business:
Audi Mobile Museum 2006:
Dan reported that our registration is on track with last year. He also reported that Audi World has decided to make this one of their national events.
The issue of the two tents for this event was discussed. The officers decided that, even if we don’t get the fifty registrants necessary to qualify to receive two free tents, we will use $150 of Treasury money, if necessary, to guarantee that we have two tents.
Grouping cars by model and year was discussed. It was decided that we want to try to do this on Saturday. Dan asked Drew and Carl to be on hand to help the officers with the vehicle positioning.
Elections in May:
Both the President and Secretary positions will be up for election in May. Discussion was held regarding recruiting new blood for the leadership roles. Dan indicated that he would be willing to serve as chairman of an events committee but explained that he is most interested in working on attracting sponsorships for the Club.
ACNA/MAC Website:
Dan expressed a feeling that our URL is too long and is making it difficult for people to visit and use the site. He expressed the opinion that it might be time for ACNA/MAC to register its own domain—ACNA-MAC.org or ACNA-MAC.com. (Apparently both are available.) Alex reported that discussions with the National organization had indicated that they would still be able to link to our site. Dan reported that other chapters currently do this.
Carl mentioned a company—123inter.net—that handles domain registration and hosting. Drew mentioned experience using godaddy.com. Carl, Alex and Drew agreed to investigate these sources and report back with costs.
Alan Gochin had been suggested previously as webmaster and apparently has agreed. Alex to discuss with Alan and confirm.
Dan hopes to have the new site up and running before Carlisle. Dan suggested that the chapter should commit no more than $150/year for the domain registration and hosting. Worst case, we would have to ask National to cover the cost if the chapter was unable. If the annual cost is more than $150, then further discussion will be needed before proceeding.
Dan indicated that he felt that he would be able to get sponsors—APR, AWE, Holberts, etc.—who would be able to cover the cost of the website. Carl asked if sponsors would be permitted to have more than just there logos on our website. It was agreed that there should be at least links back to sponsors sites. Dan noted that the ACNA/MAC currently provides links to event sponsors on the website. Alex to discuss with Alan.
ACNA Tradition:
Richard Kleinberger, Kirstin Shut and Dan Jackson are forming an overlay special interest group called ACNA-Tradition. More information can be found on the ACNA website such as the link to the NSU resource site. This new special interest group plans to embrace Carlisle as their East Coast national event. The ACNA/MAC leadership team agreed to support this endeavor as long as there is no cost involved. It was agreed that this might be of great interest to our membership and possibly attract new members.
Monthly Conference Calls by National:
National has started holding monthly conference calls with one representative of each chapter invited to participate. The purpose is to make the local chapters more aware of what National is doing as well as to share information between chapters.
Dan has been the ACNA/MAC representative. He gave a brief rundown on subjects covered. Such things as the proliferation of local message boards, the fact that National has not made a commitment to Audi World and questions like: “Where does the member’s $40 membership go?” (All fees go to National – not to chapters, unless on request.)
Location of Monthly GTGs:
Dan is of the opinion that changing the location of the monthly GTGs every quarter hasn’t worked. The officers decided that the business meetings will continue at Kildare’s, but that the monthly GTGs will return to Chili’s.
Audi License Plates:
Drew reported that some states now have Audi Club license plates. Drew agreed to look into requirements in Pennsylvania and report back to the board. It is thought that we must substantiate that we are a 501T3 non-profit organization and must guarantee sales of at least 300 license plates at a $25 premium fee per plate. Dan pointed out that Bob Brown has ACNA-MAC recognized by the IRS as a non-profit organization but that we still need to obtain the necessary documentation from National.
The next quarterly business meeting is scheduled for June 6, 2006.
The meeting was adjourned at 9:00.
________________________________
Andrea Holland
Secretary, ACNA/MAC
11/14/2005 ACNA/MAC Business Meeting Minutes
Tuesday, March 07, 2006
ACNA/MAC Minutes
Quarterly Business Meeting
14 November 2005
The quarterly business meeting of the Audi Club North America/Mid Atlantic Chapter was called to order at 7:00 PM at the Rock Bottom Restaurant by President Dan Jackson.
Attendees: Dan Jackson, Alex Green, Andrea Holland, Carl Holland
A motion was made and seconded to waive the reading of the minutes of the last business meeting. The motion was passed.
Because Treasurer, Bob Brown was unable to attend the meeting, it was moved and seconded to waive the reading of the financial report. The motion was passed.
Old Business:
A brief review of the final half of 2005 was presented by Dan Jackson and discussed.
New Business:
Dan presented a schedule of event for the 2006 calendar year. A discussion was held and it was suggested that the late Fall Fun Run was too close to the Oktoberfest run. It was decided that the late Fall run should be kept on the calendar, but moved a bit later in the season.
Dan Jackson suggested that in 2006 the quarterly business meetings be changed to the 1st Tuesday of each quarter so as not to conflict with the NEPA monthly get-together which is held the 3rd Tuesday of each month.
With minor changes the 2006 Events Calendar was approved.
A discussion was held regarding the 2006 AMM2K6 at Carlisle. It was indicated that the hotels were rapidly filling up because of the Dickenson graduation and it was suggested that everyone be reminded to book soon. It was decided that there would be no shirt sales this year. Dan reported that all of the Audi contingents had combined to register as one “Audi Club.” This includes the ACNA/MAC, the NSU Enthusiasts USA, the DKW Club of America, the Audi 4000/CGT Club and the Ur-quattro preservation group. There will once again be a tent and a combined Audi barbeque on Saturday, May 20.
The next quarterly business meeting is scheduled for March 7, 2006.
The meeting was adjourned at 9:00.
________________________________
Andrea Holland
Secretary, ACNA/MAC
Quarterly Business Meeting
14 November 2005
The quarterly business meeting of the Audi Club North America/Mid Atlantic Chapter was called to order at 7:00 PM at the Rock Bottom Restaurant by President Dan Jackson.
Attendees: Dan Jackson, Alex Green, Andrea Holland, Carl Holland
A motion was made and seconded to waive the reading of the minutes of the last business meeting. The motion was passed.
Because Treasurer, Bob Brown was unable to attend the meeting, it was moved and seconded to waive the reading of the financial report. The motion was passed.
Old Business:
A brief review of the final half of 2005 was presented by Dan Jackson and discussed.
New Business:
Dan presented a schedule of event for the 2006 calendar year. A discussion was held and it was suggested that the late Fall Fun Run was too close to the Oktoberfest run. It was decided that the late Fall run should be kept on the calendar, but moved a bit later in the season.
Dan Jackson suggested that in 2006 the quarterly business meetings be changed to the 1st Tuesday of each quarter so as not to conflict with the NEPA monthly get-together which is held the 3rd Tuesday of each month.
With minor changes the 2006 Events Calendar was approved.
A discussion was held regarding the 2006 AMM2K6 at Carlisle. It was indicated that the hotels were rapidly filling up because of the Dickenson graduation and it was suggested that everyone be reminded to book soon. It was decided that there would be no shirt sales this year. Dan reported that all of the Audi contingents had combined to register as one “Audi Club.” This includes the ACNA/MAC, the NSU Enthusiasts USA, the DKW Club of America, the Audi 4000/CGT Club and the Ur-quattro preservation group. There will once again be a tent and a combined Audi barbeque on Saturday, May 20.
The next quarterly business meeting is scheduled for March 7, 2006.
The meeting was adjourned at 9:00.
________________________________
Andrea Holland
Secretary, ACNA/MAC
ACNA/MAC bylaws draft - for approval at 5/17/2005 ACNA/MAC annual/meeting
Sunday, May 08, 2005
ARTICLE I: Name and Records
1.1
Name: The name of the organization shall be the Audi Club North America/MidAtlantic Chapter (ACNA/MAC). Chapter (ACNA/MAC) a subordinate of the Audi Club North America (ACNA). In those usage situations where “/” is a restricted character, the name of the organization will be represented as Audi Club North America_MidAtlantic Chapter (ACNA_MAC).
1.2
Records: The records of this organization shall be kept at such place as shall be determined from time to time by the Executive Committee.
ARTICLE II: Powers and Purpose
2.1
Powers: ACNA/MAC shall be empowered to do all things and conduct all business, not for profit, necessary to carry out the general purpose of the organization as set forth in these bylaws.ACNA/MAC is organized exclusively as a not-for-profit organization under section 501 (c)(3) of the Internal Revenue Code and, therefore, its powers will be in accordance with this code and the laws of the Commonwealth of Pennsylvania governing non-profit organizations.
and agrees to: 1) conform to the articles and bylaws of ACNA; 2) allow ACNA to file all appropriate federal, state and local tax returns on behalf of ACNA/MAC at no cost to ACNA/MAC; 3) conduct and insure all driving events in conformity with ACNA policies.
2.2
Purpose: ACNA/MAC and its members are pledged to the furtherance and promotion of the enjoyment, goodwill and fellowship engendered by owning an Audi. Specifically, this includes, but is not limited to:
To enhance the Audi ownership experience for our members by teaching driver/safety education.
The engagement in such social and other events or activities as may be agreeable to the membership.
The maintenance of the highest standards of operation and performance of the marque by sharing and exchanging technical and mechanical information.
The establishment and maintenance of mutually beneficial relationships with Audi dealers and service sources so that the marque will prosper and continue to maintain its unique position.
The interchange of ideas and suggestions with other Audi Club North America chapters with such cooperation as may be desirable by the membership.
The establishment of such mutually cooperative relationships with other sports car clubs as may be desirable.
At no time, will the ACNA/MAC conduct charitable gaming, or use professional fundraisers.
ARTICLE III: Membership, Dues and Privileges
3.1
Definitions: An “Audi” automobile is defined as an automobile manufactured by Audi AG.
3.2
Active Member: Active membership shall be restricted to owners, co-owners, lessees or co-lessees of Audi automobiles who are 18 years of age or older and are members in good standing of the Audi Club North America (ACNA), and to other persons described in Section 3.3 below.
If an active member sells or transfers ownership of his or her Audi and does not replace it with another Audi, he or she becomes an Associate Member for the remainder of the membership term purchased.
Dues for active members are paid annually to ACNA.
3.3
Family Member: A person, 18 years of age or older named by an active member at the time of joining. The family member must have the same residence as the active member.
3.4
Associate Member: A person 18 years of age or older who does not own or lease an Audi but has an interest in Audis.
Dues for Associate Members are paid annually to ACNA and will be equal to the annual dues paid by Active Members to ACNA.
3.5
Membership Year: Membership will commence upon payment of dues and continue for the term purchased.
3.6
Privileges and Voting Rights: Active Members and Associate Members in good standing will be entitled to all privileges of ACNA/MAC; however, only Active Members can vote for officers or hold elected office. An Associate Member cannot vote for officers, hold elective office nor designate a family member to membership.
3.7
Suspension and Expulsion: Any member may be suspended by a ¾ vote of the Executive Committee for any action adverse to the general purpose or best interests of ACNA/MAC. Upon written notice of such suspension, the suspended member shall be afforded reasonable opportunity to be heard in person, concerning the alleged misconduct, by the Executive Committee or by a committee or designee appointed by it for the purpose. The Executive Committee may thereafter continue the suspension, expel the member or take whatever action it deems appropriate. This decision shall be final.
ARTICLE IV: MEETINGS
4.1
Meeting Place: Meetings shall be held at such locations as are determined from time to time by the Executive Committee.
4.2
Annual Meeting: There will be an Annual Meeting of the membership each year, on a date set by the Executive Committee, for the purpose of receiving the annual reports of the officers, directors and committees and the transaction of other business, to include but not be limited to, the election of officers.
The Executive Committee shall designate the location of the meeting.
The date, time and location of the meeting shall be announced on the ACNA/MAC web site, in the annual ACNA/MAC calendar and by Email at least 30 days in advance.
The members present and entitled to vote for officers will constitute a quorum.
A majority vote of the members present and entitled to vote will be sufficient to transact any business.
4.3
Executive Committee Meetings: The Executive Committee shall hold regular meetings at times and locations determined by it, and posted on the ACNA/MAC web site.
4.4
Business Meetings: Business Meetings of the Board of Directors and invited Committee Chairpersons will be held quarterly at times and locations determined by the Executive Committee and posted on the ACNA/MAC web site and in the ACNA/MAC annual calendar.
All ACNA/MAC members may attend any Business Meeting to observe the proceedings as well as to ask questions and make suggestions/recommendations to the Executive Committee and/or the Board of Directors.
ARTICLE V: Officers and Directors
5.1
Officers: The officers of ACNA/MAC and their duties will be as set forth in these bylaws.
Officers will be elected by the Board of Directors at the Annual Meeting to serve for terms as prescribed in ARTICLE V, Section 5.6 of these bylaws.
Only Active Members, as described in ARTICLE III, Sections 3.2 and 3.3 of these bylaws, may hold elective office.
Any vacancies occurring during an officer’s term will be filled by appointment. This appointment will be made by the President at the direction of a majority vote of the remaining members of the Executive Committee.
5.2
President: The President shall be the Chief Executive Officer of ACNA/MAC and shall be responsible for the general supervision, direction and management of the affairs of ACNA/MAC.
The President may execute on behalf of ACNA/MAC all contracts, deeds, conveyances and other instruments, which may be required or authorized by the Executive Committee for the proper and necessary transaction of the business of ACNA/MAC.
The President shall preside at all meetings of the Executive Committee and Board of Directors.
The President shall be an ex-officio member of all standing committees.
5.3
Vice President: The Vice President will assist the President in the performance of his duties or perform these duties in the absence or disability of the President.
Actions taken by the Vice President on behalf of ACNA/MAC, whenever the President is unable to serve, will have the same force and effect as if the President executed them.
The Vice President will perform such other duties as may be assigned from time to time by the Executive Committee.
5.4
Secretary: The Secretary will keep accurate minutes of all meetings of the Executive Committee and shall be the custodian of the records, documents and papers of ACNA/MAC.
The Secretary will have and may exercise other powers and duties pertaining to law, regulation or practice of this office or imposed by these bylaws.
The Secretary will perform such other duties as may be assigned from time to time by the Executive Committee.
5.5
Treasurer: The Treasurer will be responsible for maintaining accurate financial records for ACNA/MAC and for safeguarding ACNA/MAC assets.
The Treasurer will present a report of ACNA/MAC’s financial transactions and status at the Annual Meeting and from time to time will make other reports to the Executive Committee, Board of Directors or membership as requested by the President or Executive Committee.
The Treasurer will be responsible for the timely filing of required federal, state and local tax returns.
The Treasurer will regulate the investment of ACNA/MAC funds.
The Treasurer will perform such other duties as may be assigned from time to time by the Executive Committee.
5.6
Tenure: Officers of ACNA/MAC, as set for in these bylaws, will be elected by the Board of Directors to serve for terms of two (2) years, or until their successors are chosen, in a staggered manner, so that only two (2) of the four (4) officers will be elected in one year.
The President and Secretary will stand for election in one year and the Vice President and Treasure will stand for election in the following year, on an on-going basis.
No person may hold more than one office at the same time.
No officer shall serve in the same office more than two consecutive terms.
Any officer may be removed at any time with or without cause by a ¾ vote of the Executive Committee.
5.7
Additional Powers: Any officer of ACNA/MAC, in addition to the powers conferred upon him or her by these bylaws, will have such powers and perform such additional duties as may be prescribed by the Executive Committee.
5.8
Directors: Directors of ACNA/MAC will be elected by the membership at the annual meeting to serve two-year terms and will perform the specific duties assigned by the Executive Committee as related to the individual areas or functions that they were appointed to serve.
There will be a minimum of five (5) and a maximum of nine (9) Directors elected and serving at any given time.
Directors will attend and participate in the Quarterly Business Meetings of ACNA/MAC.
Directors will advise and make recommendations to the Executive Committee.
Directors will perform such other duties as may be assigned form time to time by the Executive Committee.
5.9
Board of Directors: The four officers and the remaining directors will constitute the Board of Directors of ACNA/MAC.
ARTICLE VI: Election of Directors and Officers
6.1
Election Committee: The Executive Committee will appoint an Election Committee three (3) months prior to the Annual Meeting. This committee will be made up of active members and be charged with the responsibility of nominating candidates to fill the director positions that are up for election that year.
The Election Committee will appoint a Chairperson who will have responsibility to report to the Executive Committee.
The Election Committee will present its list of candidates, along with biographies, to the Executive Committee for inclusion on the ACNA/MAC web site as well as in an Email announcing the Annual Meeting one (1) month prior to the meeting date.
The Election Committee will be responsible for conducting the election, tabulating the votes and reporting the results to the Executive Committee.
6.2
Conduct of Election: Elections will take place at the Annual Meeting and be presided over by the Chairperson of the Election Committee.
At the time of elections, the Chairperson of the Election Committee will present the candidates for director and open the floor to discussions and comments.
After discussion and comment, the floor will be opened for the nomination of additional candidates for directors.
When the nominations have been closed, the Election Committee will pass out ballots and then collect them upon completion.
6.3
Results of Election: Before the close of the Annual Meeting, the Election Committee will tally the votes and report the results to the Executive Committee.
After having confirmed that each voting member was an active member in good standing, the results will be declared official and announced to the membership present.
The results of the election will be posted on the ACNA/MAC web site.
Newly elected directors will assume their positions following the close of the Annual Meeting at which they were elected.
6.4
Election of Officers: Immediately following the Annual Meeting, a special Board of Directors meeting will be held for the express purpose of electing the two (2) officers that are due to be elected that year. The Directors will elect these officers to serve as stipulated in ARTICLE V, Section 5.6 of these bylaws.
ARTICLE VII: Executive Committee
7.1
The Executive Committee: The Executive Committee will consist of the four (4) officers of ACNA/MAC and shall manage the property, activities and concerns of ACNA/MAC.
The Executive Committee will have powers, not limited to but including, the power to appoint and direct agents and committees; to grant general or limited authority to directors, committee members or members at large; to make, execute and deliver contracts and other instruments and documents in the name of and on behalf of ACNA/MAC.
The Executive Committee may exercise all the powers of the ACNA/MAC and do all lawful acts, which are not reserved for the members, by law or by the bylaws of ACNA/MAC.
The Executive Committee will interpret the bylaws.
7.2
Quorum: Three (3) members of the Executive Committee will constitute a quorum at any Executive Committee meeting.
A vote of the majority of members present at any such meeting where a quorum is present will constitute an act of the Executive Committee.
In the absence of a quorum, the President may adjourn any meeting until a quorum is present.
7.3
Presiding Officer: The President will preside at all meetings of the Executive Committee. In the absence of the President, the Vice President shall preside.
7.4
Resignation: Any officer may resign at any time by oral tender of resignation at any of the Executive Committee meetings, or by such tender to the President, or by giving written notice thereof to the President.
Any resignation will be effective immediately unless a date is specified for it to take effect.
Any vacancy on the Executive Committee will be filled by appointment. This appointment will be made by the President at the direction of a majority vote of the remaining members of the Executive Committee and will stand for the remainder of the officer’s elected term.
ARTICLE VIII: Committees
8.1
Committees: From time to time, committees may be established by specified resolutions adopted by a majority of the members of the Executive Committee.
A. Each such committee will be established for a specific purpose and for a specific duration of time and have such duties and responsibilities as are granted or delegated by the Executive Committee.
8.2
Chairperson: The chairperson of each committee will be appointed by the President at the direction of a majority vote of the Executive Committee.
A. The chairperson will be responsible for filling the membership of the committee either by accepting volunteers or appointing members.
8.3
Meetings and Voting: Meetings of any committee may be held at any time and place as are announced by the committee chairperson.
Special meetings of any committee may also be called by the President of ACNA/MAC on at least five (5) days prior notice by Email, telephone or in person.
The presence of a majority of the membership of any committee will constitute a quorum at any meeting.
A majority vote of the members of a committee shall be sufficient for the transaction of the business of such committee.
Committee actions, except those of the Executive Committee, are not binding until approved by the Executive Committee.
ARTICLE IX: Indemnification
9.1
Indemnification of Officers and Directors: To the full extent permitted by any applicable law, ACNA/MAC shall indemnify each person made or threatened to be made party to any threatened, pending or completed civil, criminal, or administrative claim, litigation, arbitration or investigative proceeding including a proceeding by or in the right of ACNA/MAC, by reason of the present or former capacity of such person as an officer, director, committee member or employee of ACNA/MAC against judgments, penalties, fines, settlements and reasonable attorneys’ fees and disbursements incurred by the person in connection with the proceeding.
A. Indemnification shall continue as to a person who has ceased to be an officer, director, committee member or employee will inure to the benefit of heirs, executors and administers of such person.
B. Any indemnification realized other than under this section will apply as a credit against any indemnification provided under this section.
9.2
Insurance: ACNA/MAC may, to the full extent permitted by applicable law, from time to time purchase and maintain insurance on behalf of any person who is or was an officer, director, committee member or employee of ACNA/MAC against any liability asserted against such person and incurred by such person in any such capacity.
ARTICLE X: Financial
10.1
Fiscal Year: The fiscal year of ACNA/MAC will begin on January 1 and end on the succeeding December 31.
10.2
Deposit of Funds: All funds of ACNA/MAC will be deposited from time to time to the credit of this organization in federally insured banks, trust companies or other depositories as the Executive Committee may approve or designate upon the recommendation of the Treasurer.
A. All such funds will be withdrawn only in the manner or manners authorized by the Executive Committee.
10.3
Use of Funds: No part of the funds of ACNA/MAC will inure to the benefit of, or be distributed to its officers, directors, members or other private persons, except that the organization will be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in ARTICLE II, section 2.2 of these bylaws.
10.4
Financial Orders: The Treasurer and two other officers will be authorized to sign checks and other orders for the payment of monies in the name of ACNA/MAC; however, all such checks and orders will require one signers.
10.5
Authority to Borrow or Encumber Assets: No officer, director, agent or employee of ACNA/MAC will have any power or authority to borrow money, execute an operating or capital lease on its behalf, to pledge its credit or to mortgage or pledge its real or personal property except within the scope of the authority delegated by resolutions adopted from time to time by the Executive Committee.
A. Authority may be given by the Executive Committee for any such purposes and may be general or limited to specific instances.
ARTICLE XI: Miscellaneous
11.1
All powers, authorities, duties, procedures and activities not specifically mandated by these bylaws will be left to the discretion of the Executive Committee.
ARTICLE XII: Amendment of Bylaws
12.1
Proposed Amendments: The Executive Committee, a bylaws committee appointed by the Executive Committee or a consortium of fifty (50) active members may propose amendments to these bylaws.
A. Amendments proposed by the active members must be submitted to the Secretary in writing and must be signed by each of the active members requesting the amendment.
12.2
Notice of Proposed Amendment(s): The notice of any proposed amendment(s) to these bylaws must be posted on the web site one (1) month before the Annual Meeting and included in the Email announcement of the Annual Meeting.
12.3
Amendment Procedure: These bylaws may be amended by a majority vote of the active members present at the Annual Meeting.
1.1
Name: The name of the organization shall be the Audi Club North America/MidAtlantic Chapter (ACNA/MAC). Chapter (ACNA/MAC) a subordinate of the Audi Club North America (ACNA). In those usage situations where “/” is a restricted character, the name of the organization will be represented as Audi Club North America_MidAtlantic Chapter (ACNA_MAC).
1.2
Records: The records of this organization shall be kept at such place as shall be determined from time to time by the Executive Committee.
ARTICLE II: Powers and Purpose
2.1
Powers: ACNA/MAC shall be empowered to do all things and conduct all business, not for profit, necessary to carry out the general purpose of the organization as set forth in these bylaws.ACNA/MAC is organized exclusively as a not-for-profit organization under section 501 (c)(3) of the Internal Revenue Code and, therefore, its powers will be in accordance with this code and the laws of the Commonwealth of Pennsylvania governing non-profit organizations.
and agrees to: 1) conform to the articles and bylaws of ACNA; 2) allow ACNA to file all appropriate federal, state and local tax returns on behalf of ACNA/MAC at no cost to ACNA/MAC; 3) conduct and insure all driving events in conformity with ACNA policies.
2.2
Purpose: ACNA/MAC and its members are pledged to the furtherance and promotion of the enjoyment, goodwill and fellowship engendered by owning an Audi. Specifically, this includes, but is not limited to:
To enhance the Audi ownership experience for our members by teaching driver/safety education.
The engagement in such social and other events or activities as may be agreeable to the membership.
The maintenance of the highest standards of operation and performance of the marque by sharing and exchanging technical and mechanical information.
The establishment and maintenance of mutually beneficial relationships with Audi dealers and service sources so that the marque will prosper and continue to maintain its unique position.
The interchange of ideas and suggestions with other Audi Club North America chapters with such cooperation as may be desirable by the membership.
The establishment of such mutually cooperative relationships with other sports car clubs as may be desirable.
At no time, will the ACNA/MAC conduct charitable gaming, or use professional fundraisers.
ARTICLE III: Membership, Dues and Privileges
3.1
Definitions: An “Audi” automobile is defined as an automobile manufactured by Audi AG.
3.2
Active Member: Active membership shall be restricted to owners, co-owners, lessees or co-lessees of Audi automobiles who are 18 years of age or older and are members in good standing of the Audi Club North America (ACNA), and to other persons described in Section 3.3 below.
If an active member sells or transfers ownership of his or her Audi and does not replace it with another Audi, he or she becomes an Associate Member for the remainder of the membership term purchased.
Dues for active members are paid annually to ACNA.
3.3
Family Member: A person, 18 years of age or older named by an active member at the time of joining. The family member must have the same residence as the active member.
3.4
Associate Member: A person 18 years of age or older who does not own or lease an Audi but has an interest in Audis.
Dues for Associate Members are paid annually to ACNA and will be equal to the annual dues paid by Active Members to ACNA.
3.5
Membership Year: Membership will commence upon payment of dues and continue for the term purchased.
3.6
Privileges and Voting Rights: Active Members and Associate Members in good standing will be entitled to all privileges of ACNA/MAC; however, only Active Members can vote for officers or hold elected office. An Associate Member cannot vote for officers, hold elective office nor designate a family member to membership.
3.7
Suspension and Expulsion: Any member may be suspended by a ¾ vote of the Executive Committee for any action adverse to the general purpose or best interests of ACNA/MAC. Upon written notice of such suspension, the suspended member shall be afforded reasonable opportunity to be heard in person, concerning the alleged misconduct, by the Executive Committee or by a committee or designee appointed by it for the purpose. The Executive Committee may thereafter continue the suspension, expel the member or take whatever action it deems appropriate. This decision shall be final.
ARTICLE IV: MEETINGS
4.1
Meeting Place: Meetings shall be held at such locations as are determined from time to time by the Executive Committee.
4.2
Annual Meeting: There will be an Annual Meeting of the membership each year, on a date set by the Executive Committee, for the purpose of receiving the annual reports of the officers, directors and committees and the transaction of other business, to include but not be limited to, the election of officers.
The Executive Committee shall designate the location of the meeting.
The date, time and location of the meeting shall be announced on the ACNA/MAC web site, in the annual ACNA/MAC calendar and by Email at least 30 days in advance.
The members present and entitled to vote for officers will constitute a quorum.
A majority vote of the members present and entitled to vote will be sufficient to transact any business.
4.3
Executive Committee Meetings: The Executive Committee shall hold regular meetings at times and locations determined by it, and posted on the ACNA/MAC web site.
4.4
Business Meetings: Business Meetings of the Board of Directors and invited Committee Chairpersons will be held quarterly at times and locations determined by the Executive Committee and posted on the ACNA/MAC web site and in the ACNA/MAC annual calendar.
All ACNA/MAC members may attend any Business Meeting to observe the proceedings as well as to ask questions and make suggestions/recommendations to the Executive Committee and/or the Board of Directors.
ARTICLE V: Officers and Directors
5.1
Officers: The officers of ACNA/MAC and their duties will be as set forth in these bylaws.
Officers will be elected by the Board of Directors at the Annual Meeting to serve for terms as prescribed in ARTICLE V, Section 5.6 of these bylaws.
Only Active Members, as described in ARTICLE III, Sections 3.2 and 3.3 of these bylaws, may hold elective office.
Any vacancies occurring during an officer’s term will be filled by appointment. This appointment will be made by the President at the direction of a majority vote of the remaining members of the Executive Committee.
5.2
President: The President shall be the Chief Executive Officer of ACNA/MAC and shall be responsible for the general supervision, direction and management of the affairs of ACNA/MAC.
The President may execute on behalf of ACNA/MAC all contracts, deeds, conveyances and other instruments, which may be required or authorized by the Executive Committee for the proper and necessary transaction of the business of ACNA/MAC.
The President shall preside at all meetings of the Executive Committee and Board of Directors.
The President shall be an ex-officio member of all standing committees.
5.3
Vice President: The Vice President will assist the President in the performance of his duties or perform these duties in the absence or disability of the President.
Actions taken by the Vice President on behalf of ACNA/MAC, whenever the President is unable to serve, will have the same force and effect as if the President executed them.
The Vice President will perform such other duties as may be assigned from time to time by the Executive Committee.
5.4
Secretary: The Secretary will keep accurate minutes of all meetings of the Executive Committee and shall be the custodian of the records, documents and papers of ACNA/MAC.
The Secretary will have and may exercise other powers and duties pertaining to law, regulation or practice of this office or imposed by these bylaws.
The Secretary will perform such other duties as may be assigned from time to time by the Executive Committee.
5.5
Treasurer: The Treasurer will be responsible for maintaining accurate financial records for ACNA/MAC and for safeguarding ACNA/MAC assets.
The Treasurer will present a report of ACNA/MAC’s financial transactions and status at the Annual Meeting and from time to time will make other reports to the Executive Committee, Board of Directors or membership as requested by the President or Executive Committee.
The Treasurer will be responsible for the timely filing of required federal, state and local tax returns.
The Treasurer will regulate the investment of ACNA/MAC funds.
The Treasurer will perform such other duties as may be assigned from time to time by the Executive Committee.
5.6
Tenure: Officers of ACNA/MAC, as set for in these bylaws, will be elected by the Board of Directors to serve for terms of two (2) years, or until their successors are chosen, in a staggered manner, so that only two (2) of the four (4) officers will be elected in one year.
The President and Secretary will stand for election in one year and the Vice President and Treasure will stand for election in the following year, on an on-going basis.
No person may hold more than one office at the same time.
No officer shall serve in the same office more than two consecutive terms.
Any officer may be removed at any time with or without cause by a ¾ vote of the Executive Committee.
5.7
Additional Powers: Any officer of ACNA/MAC, in addition to the powers conferred upon him or her by these bylaws, will have such powers and perform such additional duties as may be prescribed by the Executive Committee.
5.8
Directors: Directors of ACNA/MAC will be elected by the membership at the annual meeting to serve two-year terms and will perform the specific duties assigned by the Executive Committee as related to the individual areas or functions that they were appointed to serve.
There will be a minimum of five (5) and a maximum of nine (9) Directors elected and serving at any given time.
Directors will attend and participate in the Quarterly Business Meetings of ACNA/MAC.
Directors will advise and make recommendations to the Executive Committee.
Directors will perform such other duties as may be assigned form time to time by the Executive Committee.
5.9
Board of Directors: The four officers and the remaining directors will constitute the Board of Directors of ACNA/MAC.
ARTICLE VI: Election of Directors and Officers
6.1
Election Committee: The Executive Committee will appoint an Election Committee three (3) months prior to the Annual Meeting. This committee will be made up of active members and be charged with the responsibility of nominating candidates to fill the director positions that are up for election that year.
The Election Committee will appoint a Chairperson who will have responsibility to report to the Executive Committee.
The Election Committee will present its list of candidates, along with biographies, to the Executive Committee for inclusion on the ACNA/MAC web site as well as in an Email announcing the Annual Meeting one (1) month prior to the meeting date.
The Election Committee will be responsible for conducting the election, tabulating the votes and reporting the results to the Executive Committee.
6.2
Conduct of Election: Elections will take place at the Annual Meeting and be presided over by the Chairperson of the Election Committee.
At the time of elections, the Chairperson of the Election Committee will present the candidates for director and open the floor to discussions and comments.
After discussion and comment, the floor will be opened for the nomination of additional candidates for directors.
When the nominations have been closed, the Election Committee will pass out ballots and then collect them upon completion.
6.3
Results of Election: Before the close of the Annual Meeting, the Election Committee will tally the votes and report the results to the Executive Committee.
After having confirmed that each voting member was an active member in good standing, the results will be declared official and announced to the membership present.
The results of the election will be posted on the ACNA/MAC web site.
Newly elected directors will assume their positions following the close of the Annual Meeting at which they were elected.
6.4
Election of Officers: Immediately following the Annual Meeting, a special Board of Directors meeting will be held for the express purpose of electing the two (2) officers that are due to be elected that year. The Directors will elect these officers to serve as stipulated in ARTICLE V, Section 5.6 of these bylaws.
ARTICLE VII: Executive Committee
7.1
The Executive Committee: The Executive Committee will consist of the four (4) officers of ACNA/MAC and shall manage the property, activities and concerns of ACNA/MAC.
The Executive Committee will have powers, not limited to but including, the power to appoint and direct agents and committees; to grant general or limited authority to directors, committee members or members at large; to make, execute and deliver contracts and other instruments and documents in the name of and on behalf of ACNA/MAC.
The Executive Committee may exercise all the powers of the ACNA/MAC and do all lawful acts, which are not reserved for the members, by law or by the bylaws of ACNA/MAC.
The Executive Committee will interpret the bylaws.
7.2
Quorum: Three (3) members of the Executive Committee will constitute a quorum at any Executive Committee meeting.
A vote of the majority of members present at any such meeting where a quorum is present will constitute an act of the Executive Committee.
In the absence of a quorum, the President may adjourn any meeting until a quorum is present.
7.3
Presiding Officer: The President will preside at all meetings of the Executive Committee. In the absence of the President, the Vice President shall preside.
7.4
Resignation: Any officer may resign at any time by oral tender of resignation at any of the Executive Committee meetings, or by such tender to the President, or by giving written notice thereof to the President.
Any resignation will be effective immediately unless a date is specified for it to take effect.
Any vacancy on the Executive Committee will be filled by appointment. This appointment will be made by the President at the direction of a majority vote of the remaining members of the Executive Committee and will stand for the remainder of the officer’s elected term.
ARTICLE VIII: Committees
8.1
Committees: From time to time, committees may be established by specified resolutions adopted by a majority of the members of the Executive Committee.
A. Each such committee will be established for a specific purpose and for a specific duration of time and have such duties and responsibilities as are granted or delegated by the Executive Committee.
8.2
Chairperson: The chairperson of each committee will be appointed by the President at the direction of a majority vote of the Executive Committee.
A. The chairperson will be responsible for filling the membership of the committee either by accepting volunteers or appointing members.
8.3
Meetings and Voting: Meetings of any committee may be held at any time and place as are announced by the committee chairperson.
Special meetings of any committee may also be called by the President of ACNA/MAC on at least five (5) days prior notice by Email, telephone or in person.
The presence of a majority of the membership of any committee will constitute a quorum at any meeting.
A majority vote of the members of a committee shall be sufficient for the transaction of the business of such committee.
Committee actions, except those of the Executive Committee, are not binding until approved by the Executive Committee.
ARTICLE IX: Indemnification
9.1
Indemnification of Officers and Directors: To the full extent permitted by any applicable law, ACNA/MAC shall indemnify each person made or threatened to be made party to any threatened, pending or completed civil, criminal, or administrative claim, litigation, arbitration or investigative proceeding including a proceeding by or in the right of ACNA/MAC, by reason of the present or former capacity of such person as an officer, director, committee member or employee of ACNA/MAC against judgments, penalties, fines, settlements and reasonable attorneys’ fees and disbursements incurred by the person in connection with the proceeding.
A. Indemnification shall continue as to a person who has ceased to be an officer, director, committee member or employee will inure to the benefit of heirs, executors and administers of such person.
B. Any indemnification realized other than under this section will apply as a credit against any indemnification provided under this section.
9.2
Insurance: ACNA/MAC may, to the full extent permitted by applicable law, from time to time purchase and maintain insurance on behalf of any person who is or was an officer, director, committee member or employee of ACNA/MAC against any liability asserted against such person and incurred by such person in any such capacity.
ARTICLE X: Financial
10.1
Fiscal Year: The fiscal year of ACNA/MAC will begin on January 1 and end on the succeeding December 31.
10.2
Deposit of Funds: All funds of ACNA/MAC will be deposited from time to time to the credit of this organization in federally insured banks, trust companies or other depositories as the Executive Committee may approve or designate upon the recommendation of the Treasurer.
A. All such funds will be withdrawn only in the manner or manners authorized by the Executive Committee.
10.3
Use of Funds: No part of the funds of ACNA/MAC will inure to the benefit of, or be distributed to its officers, directors, members or other private persons, except that the organization will be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in ARTICLE II, section 2.2 of these bylaws.
10.4
Financial Orders: The Treasurer and two other officers will be authorized to sign checks and other orders for the payment of monies in the name of ACNA/MAC; however, all such checks and orders will require one signers.
10.5
Authority to Borrow or Encumber Assets: No officer, director, agent or employee of ACNA/MAC will have any power or authority to borrow money, execute an operating or capital lease on its behalf, to pledge its credit or to mortgage or pledge its real or personal property except within the scope of the authority delegated by resolutions adopted from time to time by the Executive Committee.
A. Authority may be given by the Executive Committee for any such purposes and may be general or limited to specific instances.
ARTICLE XI: Miscellaneous
11.1
All powers, authorities, duties, procedures and activities not specifically mandated by these bylaws will be left to the discretion of the Executive Committee.
ARTICLE XII: Amendment of Bylaws
12.1
Proposed Amendments: The Executive Committee, a bylaws committee appointed by the Executive Committee or a consortium of fifty (50) active members may propose amendments to these bylaws.
A. Amendments proposed by the active members must be submitted to the Secretary in writing and must be signed by each of the active members requesting the amendment.
12.2
Notice of Proposed Amendment(s): The notice of any proposed amendment(s) to these bylaws must be posted on the web site one (1) month before the Annual Meeting and included in the Email announcement of the Annual Meeting.
12.3
Amendment Procedure: These bylaws may be amended by a majority vote of the active members present at the Annual Meeting.
2/15/05 ACNA/MAC Business/Meeting
Sunday, March 06, 2005
Audi Club North AmericaMidAtlantic ChapterFebruary 15, 2005 Business/Meeting Notes
Attendees:
Daniel (Dan) Jackson
David Stone
Robert (Bob) Brown
Alex Green
Carl Holland
Andrea Holland
Victoria (Vickie) Owen
Item 1: ACNA/MAC Chapter Structure - ACNA/MAC is a non-profit, 100% volunteer Audi enthusiast chapter of the ACNA.- ACNA membership fees (appox $40 annually) are sent directly to national (and not the Chapter) and the Chapter, from time-to-time obtains financing for Chapter endeavors by requesting disbursements from national.
- ACNA membership fees cover the quattro quarterly, insurance, Chapter disbursements and paid staff at national.
- Currently there is appox $600 in the ACNA/MAC checking account which was sourced from the local Chapter membership fees, which were discontinued in June 2003 and sponsorship support in 2004.
Item 2: It was put forward and agreed upon: - That new Chapter officers be put in place effective at the business/meeting. The officers effective 2/15/05 include:
--- President: Dan Jackson
--- Vice President: Alex Green
--- Treasurer: Bob Brown
--- Secretary: Andrea Holland
- That these Chapter officers would be temporary until the May 2005 Business/Meeting at which time formal nominations and voting at the May 2005 meeting for Chapter officers as well as a Chapter board made up of officers, regional representatives and functional representative be conducted.
- That the future officer and board members would be nominated (self or otherwise) and voted in on a staggered basis to ensure Chapter continuity as well as prevent repeated officer elections.
- That the Chapter Charter would be updated and voted on at the May 2005 business/meeting. Carl Holland agreed to lead this endeavor and review it with the attendees of the business/meeting over the next couple of months in preparation for its review and approval at the May 2005 business/meeting.
- That the management of the current Chapter checking account would be transitioned from its current arrangement to Bob Brown.
Item 3: It was further put forward and agreed upon:
- That the working event calendar is supported by the Chapter including (subject to change):
3/1 Opt-in List
3/13 River Road quattro/qruise
4/17 Hawk’s Nest Road/Cruise* (tentative)
4/30 Mt Gretna Road Rally
5/15 Reading Ferrari G2G
5/20 Virtual Audi Museum
6/8 Drag/Day
6/18 Lehigh Valley Concours* (tentative)
6/18 Winner Audi Tech/Session
8/1 Miata Club Track Event
8/21 Summer Fun/Run
9/10 Radnor Hunt Concours
11/3 Late Fall Road/Cruise
- That the Chapter understands and supports that Drew Nurenberg and Dan Jackson are spending their own money to obtain Audi related posters (and possibly t-shirts) to sell at the Carlisle event in May 2005 and that they will be reimbursed for their direct costs and that any money left over would be donated to the Chapter. It was also made clear if there was any shortfall, the Chapter would not be responsible nor would the Chapter be able to lay claim to any unsold merchandise.
- That the Chapter's participation in the Mt Gretna Road Rally (as well as the Radnor Concours) was one of 'sponsorship' and not as organizer.
- That transition to the google e-list was slower than anticipated and that dual messaging (direct e-mail and e-list) would continue until 5/1/05 at which time the e-list will be the primary way to communicate with Chapter members.
Item 4: Discussion regarding membership and participation in Chapter events was inconclusive but worthy of additional thought and possible direction.
Item 5: It was agreed to by all attendees that the Chapter's organizers be as open, forthcoming and transparent regarding Chapter workings as possible in spirit and in deed.
Conclusion: Next ACNA/MAC business/meeting is set for mid-May 2005 (May 17, 2005 actually)
Signed: Dan Jackson, Alex Green, Bob Brown, Andrea Holland
Attendees:
Daniel (Dan) Jackson
David Stone
Robert (Bob) Brown
Alex Green
Carl Holland
Andrea Holland
Victoria (Vickie) Owen
Item 1: ACNA/MAC Chapter Structure - ACNA/MAC is a non-profit, 100% volunteer Audi enthusiast chapter of the ACNA.- ACNA membership fees (appox $40 annually) are sent directly to national (and not the Chapter) and the Chapter, from time-to-time obtains financing for Chapter endeavors by requesting disbursements from national.
- ACNA membership fees cover the quattro quarterly, insurance, Chapter disbursements and paid staff at national.
- Currently there is appox $600 in the ACNA/MAC checking account which was sourced from the local Chapter membership fees, which were discontinued in June 2003 and sponsorship support in 2004.
Item 2: It was put forward and agreed upon: - That new Chapter officers be put in place effective at the business/meeting. The officers effective 2/15/05 include:
--- President: Dan Jackson
--- Vice President: Alex Green
--- Treasurer: Bob Brown
--- Secretary: Andrea Holland
- That these Chapter officers would be temporary until the May 2005 Business/Meeting at which time formal nominations and voting at the May 2005 meeting for Chapter officers as well as a Chapter board made up of officers, regional representatives and functional representative be conducted.
- That the future officer and board members would be nominated (self or otherwise) and voted in on a staggered basis to ensure Chapter continuity as well as prevent repeated officer elections.
- That the Chapter Charter would be updated and voted on at the May 2005 business/meeting. Carl Holland agreed to lead this endeavor and review it with the attendees of the business/meeting over the next couple of months in preparation for its review and approval at the May 2005 business/meeting.
- That the management of the current Chapter checking account would be transitioned from its current arrangement to Bob Brown.
Item 3: It was further put forward and agreed upon:
- That the working event calendar is supported by the Chapter including (subject to change):
3/1 Opt-in List
3/13 River Road quattro/qruise
4/17 Hawk’s Nest Road/Cruise* (tentative)
4/30 Mt Gretna Road Rally
5/15 Reading Ferrari G2G
5/20 Virtual Audi Museum
6/8 Drag/Day
6/18 Lehigh Valley Concours* (tentative)
6/18 Winner Audi Tech/Session
8/1 Miata Club Track Event
8/21 Summer Fun/Run
9/10 Radnor Hunt Concours
11/3 Late Fall Road/Cruise
- That the Chapter understands and supports that Drew Nurenberg and Dan Jackson are spending their own money to obtain Audi related posters (and possibly t-shirts) to sell at the Carlisle event in May 2005 and that they will be reimbursed for their direct costs and that any money left over would be donated to the Chapter. It was also made clear if there was any shortfall, the Chapter would not be responsible nor would the Chapter be able to lay claim to any unsold merchandise.
- That the Chapter's participation in the Mt Gretna Road Rally (as well as the Radnor Concours) was one of 'sponsorship' and not as organizer.
- That transition to the google e-list was slower than anticipated and that dual messaging (direct e-mail and e-list) would continue until 5/1/05 at which time the e-list will be the primary way to communicate with Chapter members.
Item 4: Discussion regarding membership and participation in Chapter events was inconclusive but worthy of additional thought and possible direction.
Item 5: It was agreed to by all attendees that the Chapter's organizers be as open, forthcoming and transparent regarding Chapter workings as possible in spirit and in deed.
Conclusion: Next ACNA/MAC business/meeting is set for mid-May 2005 (May 17, 2005 actually)
Signed: Dan Jackson, Alex Green, Bob Brown, Andrea Holland
How to join!
Saturday, January 08, 2005
The Audi Club North America MidAtlantic Chapter (ACNA/MAC) is one of more than 20 chapters of the ACNA. The ACNA/MAC represents members from the central, northern and eastern part of the state of Pennsylvania. Note that members in the western part are included in the Ohio Valley Chapter (ACNA/OVC).
To join the ACNA/MAC, all you need to do is join the ACNA which you can do at www.audiclubna.org. They will then assign you to a specific ACNA chapter. On the membership form, where it asks you how you heard about the ACNA, be sure to enter "jackson 13496" which will enable us to track how well we're doing in getting the word out about the ACNA.
Dan Jackson
danjackson@audiclubna.org
To join the ACNA/MAC, all you need to do is join the ACNA which you can do at www.audiclubna.org. They will then assign you to a specific ACNA chapter. On the membership form, where it asks you how you heard about the ACNA, be sure to enter "jackson 13496" which will enable us to track how well we're doing in getting the word out about the ACNA.
At the same time, you can join the ACNA/MAC e-list. This is one of the several ways we provide news and updates regarding events, etc. To get more information on the e-list, click here!
Welcome to the Audi Club North America!Dan Jackson
danjackson@audiclubna.org
